Many businesses have informal workflows in place or rely on paper forms to organize their work. But this often leads to inconsistent outcomes — an employee does things one way, while another employee does things differently.
A workflow engine is workflow software that allows you to create and automate workflows. Consider approval processes for purchase orders. Employees would have to fill out a form and chase down their manager for approval.
Their manager would then review the PO and either send it back for corrections or enter it into a spreadsheet. A workflow engine automates these steps. An employee simply fills out a PO, and the script automatically routes it to the correct approver and enters everything into a database.
Organizations rely on workflows to get things done. But inefficient workflows are more prone to errors and longer processing times — both of which affect overall productivity. That equates to 45 minutes to three hours for an average workday. Time spent on mundane tasks can start to add up. Using a workflow engine to automate tasks like approvals frees up valuable time and allows employees to focus more on higher-value work.
A workflow engine provides real-time visibility into ongoing workflows. This increased visibility keeps employees from duplicating work. Manual tasks in a workflow leave more room for error — an employee may fill out a form incorrectly or send it to the wrong approver.
With a workflow engine, you can digitize your forms and pre-populate fields with data from your database. This cuts down on manual data entry and keeps employees from entering the wrong data. Then you can add a business rule that routes forms to the right approver. Workflows typically follow the same set of steps. A workflow engine creates an audit trail for each workflow, which you can use to improve compliance.
Audit trails allow you to track each step of a workflow, including who was responsible for them and the actions they performed. You can use these audit trails to ensure that employees are complying with internal policies. Taking the time to find the right workflow software will enable you to streamline your processes and achieve better outcomes.
Look for a workflow engine that features a no-code workflow design. This will allow you and your team to create automated workflows without requiring any technical know-how. The workflow engine you choose should also make it easy to add a business rule. For example, a senior executive may need to review invoices for contractors above a certain amount before issuing payment.
A stand-alone application designed for a microservices-based architecture. Includes an admin panel and an integration API. A low-code platform to build your workflow process from scratch and get going.
Start by building a Proof of Concept. Creating a successful prototype has never been this easy! Workflow Engine and Workflow Server are the perfect fit for private enterprise applications, and we also have the best licensing terms for SaaS providers. We set no redistribution limitations, have no loyalty fees, and offer full customization capabilities.
Plus, a single license allows you to build a single software product, whether it's SaaS or not. The engine itself is easily configurable and very flexible, the process of defining workflows is intuitive and does not have a steep learning curve.
In short, Workflow Engine offers exactly what the name suggests, including robust performance and flexibility. Innovum Technologies needed a flexible workflow component for ASP. Workflow Engine was the best fit for our needs. It provides a flexible and extensible architecture, a powerful workflow engine and an intuitive visual workflow designer that enables us to rapidly modify our application to meet the needs of our clients.
We feel very comfortable relying on Workflow Engine in our application. Workflow Engine provides us with leverage when it comes to workflow implementation. The workflow is super flexible, visual and easy to extend, allowing us to customize it to our needs in a timely fashion. Drop us a line and we will get back to you within 24 hours to answer your questions.
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